Email Templates
Call invite email templates

Call invite email templates

Learn how to leverage email marketing to arrange calls with clients using our call invite email templates. Discover the importance of phone communication and get subject line examples, tips, and ready-made templates for different scenarios.

Categories:

Call Center

Technologies:

Why is inviting customers for calls important Call invite email template subject line examples 7 call invite email template ideas Initial outreach call invite email template Follow-up for a call invite email Demo call invite email template A call invite email template for clients reporting some issues Call invite email template for a possible upsell Persuasive follow-up for a call invite email template

Many companies are working extremely hard to increase their online presence. They are also doing their best to use new channels that the Internet and today’s digital era offer: social media, emails, forms, landing pages, and other marketing and communication tools. But do these tools replace over-the-phone and face-to-face communication with customers, stakeholders, or partners?

The answer is no. Phone calls are an important relationship aspect between companies and their (potential) customers. Thus, this article outlines how you can leverage email marketing to arrange calls with clients.

Millions of emails go in and out of salespeople’s inboxes every day. You need to know how to send the perfect email so that your message doesn’t get lost in the clutter. This is especially true if it’s a call invitation that you’re sending to an important customer.

Why is inviting customers for calls important

Some argue that conventional communication forms like phone calls are outdated. Authors of these opinions tend to forget about some determining factors in communication. They include immediacy, expressions, tones of voice, and pauses… These cues convey messages and important information that would be lost through digital communication. Nothing can replace dialogue and direct conversation between people (at least for the time being.) Throughout the recent pandemic, video calls have become an important part of day-to-day communication. Therefore, you can also send a Zoom meeting invitation to see your respondent face-to-face.

LiveAgent enables you to video call with clients

You can set up plans with them, ask them for a confirm rsvp, and if needed, change time and date. Call invite templates will help you do all that. But let’s get to the subject lines first.

Call invite email template subject line examples

Let’s talk, [name]
[name], are you ready for a quick chat?
Still struggling with [pain point]? Let’s discuss some solutions!
Let’s meet over the phone, [name]
We need to talk, don’t we?
Don’t miss out on our call
We’d love to hear from you – literally
Need a hand with [pain point]? Let’s hop on a call!
Let’s discuss your [issues] over the phone
We’d love to work with you, but we need to talk first
It’s all about talking to each other, right?
Up for a chat?

7 call invite email template ideas

Initial outreach call invite email template

Hey [first name]

My name is [name], and I work at [company].

We work with businesses like yours [company] to [overcome pain points/deliver benefits].

Are you the right person to discuss solutions to such issues? If not, could you connect me with the right person at your company to talk about this?

I’d love to get in touch with you or your colleague over the phone, as I really value human-to-human contact.

If that would be possible, click this link to schedule a call [link] — choose a time and date that suits you the most!

Cheers,
[name & company]

Follow-up for a call invite email

Hello [name],

It’s [name] from [company]. As I mentioned in my previous email, we help [company type] to [overcome pain points/deliver benefits].

I’m curious about how you handle [an issue that your product or service helps with] at [company].
We’re experts at [your expertise], and I’d love to show you what we have been working on recently.

Are you available for a short call this week? Click the link below to schedule your demo — choose a time and date that suits you the most!

[CTA]

Best,
[name & company]

Demo call invite email template

Hi [name],

Thanks for showing your interest in [product/service] — we’re excited to see you here!

Since you [visited our website/downloaded an ebook/commented on our social media profile], I bet that you’d like to learn more about our products.

Please click this link to schedule your demo [link] — choose a time and date that suits you the most!

We look forward to talking to you soon.

Best,
[name & company]

A call invite email template for clients reporting some issues

Hello [name],

I’ve noticed that you reported an issue [the matter of the issue/ticket no.]

I want to resolve your problem as quickly as possible.

I think the quickest way to solve this is to schedule a quick [video] call so that I can walk you through [our dashboard/latest updates/new features] and help you with [pain point].

Click the link below to schedule a call with me:

[CTA]

Regards,
[name & company]

Call invite email template for a possible upsell

Hi there [name],

You already use our [product/service], so I thought I should let you know about our new offer!

[new product/service] is available now, and many of our current clients have already [bought/tested] it. They love the results!

How about we hop on a quick call so I can show you how to make the most of [new product/service]?

Click the button below to book a call with me!

[CTA]

Talk to you soon,
[name]

Persuasive follow-up for a call invite email template

“Schedule a call?” call invite follow-up email template

Hello [contact name],

Are you still looking for a hand with [pain point]?

If you haven’t found answers to your questions, hit the button below to schedule a call. I can walk you through the solutions and show you exactly how we can help.

[CTA]

Regards,
[name & company]

“Quick question” follow-up call invite email template

Hi [name],

Dealing with [pain point] can be a tough job sometimes.

If you tell me some of the biggest challenges that your company has faced recently, I can help you with them and deliver [value proposition].

We can discuss this over the phone, as I think it will be easier for both of us.

Just click this link [link] to schedule a call with one of our experts.

Take care,
[name & company]

Ready to put your call email templates to use?

LiveAgent is the most reviewed and #1 rated help desk software for small to medium-sized businesses. Try it today with our free 30-day trial. No credit card required.

Free Trial Schedule a Demo

Frequently Asked Questions

How often should I send call invite emails?
The frequency of communication with your existing or prospective clients should be adjusted to a specific campaign, the urgency of an issue, or the value of a potential deal. In any case, remember not to flood your contacts with emails and call invites. Otherwise, your communication may appear spammy.
Should I suggest the time and date of the phone call in a call invite email?
You can mention what time and date works best for you. However, you should leave it to your prospective or existing customers to decide when they want to hop on a call with you.
Should I mention where I obtained a contact’s phone number from?
In general, it depends on the privacy laws in a particular country or state. Usually, you don’t have to mention it, but it is good practice to inform your contact how you obtained their details even if they don’t ask about it. However, If they do ask you, you should give them an honest answer. Also, remember that you shouldn’t get in touch with people who haven’t expressed a willingness to be contacted by your company.
how do you write a meeting invitation?
Start your meeting invitation with the recipient, its purpose, date, time, and location. Include necessary pre-meeting documents and inform attendees of the meeting's importance. Be professional and clear, including RSVP instructions and any other necessary details. Example: "Invitation to Quarterly Team Meeting on [date, time, location]. Please review the attached agenda and RSVP by [deadline]. We appreciate your participation."

Back to Templates Create account for FREE

Invitation email templates

Learn how to effectively promote your customer portal with invitation emails. Examples and templates included for maximum impact. Promote, encourage, and inform clients about the benefits of joining your customer portal through visually appealing invitation emails.

Promotional email template

Create attention-grabbing promotional emails with clear subject lines and compelling content. Use a mix of content types, personalize, and track success for effective campaigns.

Email templates for company wide announcements. Achieve high open and click through rates with our simple guide and ready to use templates.

Company announcement email templates

Company announcement emails are crucial for internal communication. They can be promotional, job-related, or meeting invitations. Emails are effective for direct communication and can help prevent employees from feeling out of the loop. Keep emails concise and tailored to the specific audience.

Survey email templates

Create engaging marketing emails with urgency, promotional codes, and strong CTAs. Use attention-grabbing headlines and personalization. Incorporate images to increase open and click rates. Encourage customer feedback through surveys with incentives and short, purposeful questions. Share the results and express gratitude. Embed one-question surveys into LiveAgent email templates for better results.